December 11, 2013

LISBON SCHOOL DISTRICT #19
SCHOOL BOARD MEETING
DECEMBER 11, 2013

ATTENDANCE: On Wednesday, December 11, 2013 President Rory Lien called the board meeting of the Lisbon School District #19 to order at 6:30 p.m. Members present were Rory Lien, Mark Qual, Tim Mairs, Liz Anderson and Matt Webb. Also in attendance were Supt. Steven Johnson, HS Principal Adair, Elem. Principal Meckle, Lori Lyons and guests Ben Zahrbock, Ron Carlson, McKenzie Dietz and Terri Barta – Ransom Co. Gazette.

CONSENT AGENDA: Anderson moved, seconded by Webb to approve the established agenda, minutes of the November 5, 2013 board meeting, bills list and finance reports. Approved by unanimous roll call vote.

PRINCIPALS REPORTS: were previously submitted to board. Mrs. Meckle added there will be four new students in the fourth grade, and possible two more. Concerns from staff that an aide may be needed for additional help in the classrooms.

BOARD REPORTS: Webb received an inquiry on the option of offering a family pass for larger families, rather than having to purchase individual activity tickets. Discussion was held. Lien reported that the Activity committee will be meeting with the coaches in January and they will add that to their agenda.
Mr. Johnson presented Matt Webb with a certificate for completion of the New Member Seminar attended this fall in Bismarck. Matt reported it was very good, a lot of information but still learned a lot.

GUESTS: were welcomed.

SUPT. REPORT: Mr. Johnson reported on the following: Lisbon Schools will be receiving $1500 from the Community Endowment fund with $500 each to go to the athletic department, music department, and food service fund to help cover the free and reduced student milk break which does not qualify under that program; Teacher of the Month was Shawn Carney and Employee of the Month was Heidi Livingston for the month of November; November was busy with finishing of fall activities including VB, FB, FCCLA, FFA and Drama and starting our winter seasons; Fall Parent/Teachers conferences were held on November 7-8, and the Ransom County 4-H Awards night on Monday November 18 in the High School Commons; A representative from Fargo Paint and Glass was on our campus to review entries at each building for electronic security doors including new entry keys and storage of entry information. Some of the cost of changing our entry door could be paid for through a state funded security grant; A vendor here from Indigo Signs looking at pricing to convert our HS Sign to digital display; Individuals from Hockenbergs, which has experience in design and supplies for large commercial kitchens, was here to review our elementary and high school kitchens and put together an estimate; The new steel building for bus storage has been completed so our only work that needs to be completed from the summer of 2013 is the exterior of the bus garage and fixing the sewage line at the track complex; Viewed a webinar with Lori on our Accounting SoftwareÕs new module Weblink which has several options, but we will be starting with the payroll module, which would allow staff to access their individual payroll check stubs, W-2Õs , and leave balances and transactions online. It also has the potential to help with inventory and generating requisitions, purchase order, and report viewing by administration. And lastly ~ Lori, Pamela and I were trained on the use of e-funds. Jennifer Hehn and Pamela Hoistad will be working with the PTSA to develop a pilot group to get people started on paying lunch accounts online.

CAPITAL PROJECTS:

– DIFFERDING CONSTRUCTION: Qual moved, seconded by Anderson to approve payment to in the amount of $59,785.00 and $10,815.50 to Differding Construction for the bus barn steel building. Approved by unanimous roll call vote.

– SEATING & ATHLETIC FACILITY ENTERPRISES: Mairs moved, seconded by Webb to approve payment of $880 to Seating & Athletic Facility Enterprises, LLC for the extra sq. feet of concrete at the track. Approved by unanimous roll call vote.

– OBERMILLER/NELSON: Mairs moved, seconded by Anderson to approve payment of $590.00 to Obermiller Nelson for Electrical design services on the shop. Approved by unanimous roll call vote.

SECURITY GRANT: Mr. Johnson reported that the Lisbon School District has have been awarded a Security grant in the amount of $27,505 which could be used towards the electronic security doors.

NO CHARGE TUITION AGREEMENT:

– Qual moved, seconded by Anderson to approve the no-charge tuition agreement with the Sargent Central School District for one elementary student. Approved by unanimous roll call vote.

– Mairs moved, seconded by Webb to approve the no-charge tuition agreement with the Enderlin Area School District for one high school student. Approved by unanimous roll call vote.

EXTRA CURRICULAR:

– JH BBB: Webb moved, seconded by Mairs to accept with regrets the resignation of Joe Howell as 7th grade boys basketball coach. Approved by unanimous roll call vote.

– Mr. Adair reported that due to participation and timing of the JH schedule, he recommends using current 7th grade and C squad coaches to split the job and coach grades 7–9 with the pay of 8th coach to be split equally between the two. Mairs moved, seconded by Anderson to approve the proposal of Mr. Adair for 8th grade boys basketball and pay Ben Zahrbock and Joe Gerding the 8th grade coaching pay at 50% each. Approved by unanimous roll call vote.

– HEAD GIRLS TRACK: Qual moved, seconded by Webb to approve recommendation of Mr. Johnson, and approve Brad Bittner as head girls track coach for 2014 with pay per negotiated agreement. Approved by unanimous roll call vote.

POLICIES: Anderson moved, seconded by Webb to rescind the policies of the Lisbon Public School District as listed below. The old policies will govern district operations, until that policy is replaced by new policy adopted by the Lisbon School Board. FHCE / IBCB – Vandalism; BEB – CitizenÕs Advisory Committee; BCCD / LB – Membership In Associations; BCC – Board Member Development; BCCB – New Member Orientation; BGB / CBE – Board-Superintendent Relations; BGC / DAI – Board – Staff Relations; DAGDB – Chemical Dependency Leave; DAGFC – Leave of Absence for Educational Training; DCDB – Supervision & Evaluation of Coaches; FBBA / GBEJ – Educational Options for Pregnant Students;
ABCBA / FBDA – Exchange Students; FBEA-1 / LACA-1 – Postsecondary Dual Credit; ABDB / GBEO – Summer School; GBFE – Television & Movies in Schools; GBFDA / KAIC – Special Interest Instructional Material; HB – Budget Development; HBA – Budget Planning; FGDC – Fundraising for School Projects; IEB – Computerized Data Systems; HCC / HDA – Revenues from Investments; HCH – School Shop & Sales; HGC / IBE – Rental & Lease of School Property; IG – Mail & Delivery Services; ICB – Bus Safety;
ICCB – Use of Buses by Community; LAAA – Shared Services; and LAAB – Cooperative Education Programs. Approved by unanimous roll call vote.

LEAVE REQUEST: A leave request was received from current staff member to take two personal days and 3 emergency days for a personal trip in January. Discussion was held on policy and regulations of the emergency and personal leave. Discussion was held. Mairs moved, seconded by Qual to reject the request for use of emergency days, but due to appropriate time to find a substitute, the three days can be taken without pay – deduct of 1/184 per day. Approved by unanimous roll call vote.

SUPT. EVALUATION: was reviewed. Anderson moved, seconded by Mairs to approve the Evaluation of Superintendent Steven L. Johnson dated December 11, 2013. Approved by unanimous roll call vote.

SCHOOL BOARD MEETING: Anderson moved, seconded by Webb to hold the January board meeting on Tuesday, January 14, 2014 at 6:30 p.m. in the high school conference room. Approved by unanimous roll call vote.

There being no further business the meeting was adjourned.

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Date
Lori B. Lyons
Business Manager
12/11/2013
_____________________________
President